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Grants Database Manager

Title: Grants Database Manager Classification: Exempt

Reports To: Director of Programs Revised: December 2021

Position Purpose

The Grants Database Manager is responsible for the Smart Simple Grants Management System and for assuring operations in alignment with generally recognized grants management best practices and plays a key role in developing and executing the lifecycle of all grant programs at the DC Bar Foundation.

Essential Job Functions

The following list of duties is not exhaustive. The Foundation may also outline additional responsibilities that are not included in this job description.

  • Serve as system owner for the Grants Management System, including vendor management, administrative and quality oversight, and content control

  • Set up, manage, and establish the protocols for the Grants Management System (GMS), including training and supporting the Programs Team to operationalize the use of the Grants Management System daily

  • Coordinate all components of the grantmaking process, including coordination of grant application reviews, application and submission processing, award documentation, contract management, compliance with IRS regulations, payment scheduling, grant adjustments, grant extensions, and reporting timelines

  • Coordinate grant dockets for relevant board committee

  • Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes

  • Collaborate with the Programs Team, grantees and financial consultants to effectively and efficiently manage site visits

Minimum Requirements

  • Bachelor’s degree from an accredited college or university

  • Four years of experience handling responsibilities comparable to those outlined above

  • Experience with SmartSimple or similar GMS preferred

  • Demonstrated project management skills and the ability to coordinate various activities and resources

  • Highly organized with the ability to prioritize and manage timelines while being flexible in work assignments

  • Excellent attention to detail, with high standards of quality and accuracy

  • Excellent written and verbal communication skills demonstrated through a factual and sincere communication style

  • Conscientious, thorough, and precise, with the ability to produce high-quality deliverables

  • Task-oriented with strong follow-through skills needed to complete work correctly and on time

  • Self-disciplined, serious about the work, and a strong sense of duty

  • Demonstrated commitment to racial equity and diversity

  • Ability to contribute to a positive work environment

  • Ability to work efficiently independently and with a team

  • Ability to ask relevant probing questions and understand when issues require escalation

  • Sound judgment and professional maturity

  • Ability to thrive and adapt to the changing demands of a fast-paced, rapid-growth environment

  • Proficiency with Microsoft Office Suite and Acrobat Adobe

Work Environment

This is a professional role based in Washington, DC, and will require work to be performed remotely and within the office space. The position involves frequent use of computers, phones, and virtual meeting platforms. The role may require periodic work outside of normal business hours, as well as occasional local travel.

The physical demands are representative of those that must be met by an employee to safely and successfully perform the essential functions of the job consistent with federal, state, and local standards, including meeting productivity standards. Persons with mental and physical disabilities as defined by the Americans with Disabilities Act (ADA) are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.

EEO Statement

The DC Bar Foundation provides equal employment opportunity to all individuals. We do not discriminate on the basis of race, religion, sex, age, national origin, veteran status, disability, or any other characteristic protected by state, federal, or local law.


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