Title: Grants Database Manager Classification: Exempt
Reports To: Director of Programs Revised: December 2021
Position Purpose
The Grants Database Manager is responsible for the Smart Simple Grants Management System and for assuring operations in alignment with generally recognized grants management best practices and plays a key role in developing and executing the lifecycle of all grant programs at the DC Bar Foundation.
Essential Job Functions
The following list of duties is not exhaustive. The Foundation may also outline additional responsibilities that are not included in this job description.
Serve as system owner for the Grants Management System, including vendor management, administrative and quality oversight, and content control
Set up, manage, and establish the protocols for the Grants Management System (GMS), including training and supporting the Programs Team to operationalize the use of the Grants Management System daily
Coordinate all components of the grantmaking process, including coordination of grant application reviews, application and submission processing, award documentation, contract management, compliance with IRS regulations, payment scheduling, grant adjustments, grant extensions, and reporting timelines
Coordinate grant dockets for relevant board committee
Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes
Collaborate with the Programs Team, grantees and financial consultants to effectively and efficiently manage site visits
Minimum Requirements
Bachelor’s degree from an accredited college or university
Four years of experience handling responsibilities comparable to those outlined above
Experience with SmartSimple or similar GMS preferred
Demonstrated project management skills and the ability to coordinate various activities and resources
Highly organized with the ability to prioritize and manage timelines while being flexible in work assignments
Excellent attention to detail, with high standards of quality and accuracy
Excellent written and verbal communication skills demonstrated through a factual and sincere communication style
Conscientious, thorough, and precise, with the ability to produce high-quality deliverables
Task-oriented with strong follow-through skills needed to complete work correctly and on time
Self-disciplined, serious about the work, and a strong sense of duty
Demonstrated commitment to racial equity and diversity
Ability to contribute to a positive work environment
Ability to work efficiently independently and with a team
Ability to ask relevant probing questions and understand when issues require escalation
Sound judgment and professional maturity
Ability to thrive and adapt to the changing demands of a fast-paced, rapid-growth environment
Proficiency with Microsoft Office Suite and Acrobat Adobe
Work Environment
This is a professional role based in Washington, DC, and will require work to be performed remotely and within the office space. The position involves frequent use of computers, phones, and virtual meeting platforms. The role may require periodic work outside of normal business hours, as well as occasional local travel.
The physical demands are representative of those that must be met by an employee to safely and successfully perform the essential functions of the job consistent with federal, state, and local standards, including meeting productivity standards. Persons with mental and physical disabilities as defined by the Americans with Disabilities Act (ADA) are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.
EEO Statement
The DC Bar Foundation provides equal employment opportunity to all individuals. We do not discriminate on the basis of race, religion, sex, age, national origin, veteran status, disability, or any other characteristic protected by state, federal, or local law.