Special Assistant to the CEO

Title: Special Assistant to the CEO Reports to: Chief Executive Officer (CEO) Classification: Exempt Revised: July 2021


CLICK HERE to apply.

Position Purpose

The Special Assistant is a trusted associate responsible for providing direct assistance to the CEO through a combination of executive support, board relations, project management, and administrative responsibilities.


Essential Job Functions

The following list of duties is not exhaustive. The DC Bar Foundation (DCBF) may outline additional duties and responsibilities that are not included in this job description.


Executive Support

  • Provide support to the CEO on a variety of special projects within the Foundation and in various leadership positions in the community

  • Manage the CEO's calendar of external and internal meetings and conference calls

  • In partnership with the Foundation’s communications staff, provide support for the CEO’s communications activities

  • Organize and maintain correspondence relating to Interest on Lawyers Trust Accounts (IOLTA)

Corporate Functions

  • In partnership with the CEO, manage Board relations, Board communications, and development of Board and Executive Committee meeting agendas, engagement, and strategy

  • Provide support to the Board and certain committees, including scheduling, preparing meeting materials, and minute taking

  • Organize and maintain the Foundation’s corporate record, historical records, and files

Governance

  • In consultation with the President and CEO, manage the governance and board recruitment process for the Foundation by tracking committee appointments, preparing agendas and meeting materials, attending all meetings, writing minutes, and managing action items

  • Ensure compliance with bylaws and articles of incorporation

  • Responsible for annual leadership survey, as well as compliance with Conflict of Interest and Document Retention Policies

Minimum Requirements

  • Bachelor’s degree from an accredited college or university

  • Two years of experience providing executive level support in a professional, nonprofit work environment

  • Proficiency with Microsoft Office Suite and the ability to quickly master new systems

  • Superb organizational skills and the ability to efficiently manage records

  • Strong time management skills with the ability to manage multiple tasks and competing priorities

  • Exceptional attention to detail and the accuracy needed to produce high-quality deliverables

  • Great interpersonal and communication skills, both written and verbal

  • Sound judgment with excellent problem-solving and decision-making skills

  • Professional maturity and willingness to contribute to a positive work environment


Preferred Qualifications

  • Three to six years of experience handling responsibilities comparable to those outlined above

  • Experience using a project management tool such as, or similar to, Asana

  • Experience using a board portal such as, or similar to, BoardEffect


Work Environment

This is a professional role in Washington, DC, requiring work to be performed remotely and within a shared office space. The position involves frequent use of computers, phones, and virtual meeting platforms. The role may require periodic work outside of normal business hours, as well as occasional local travel.


The physical demands are representative of those that must be met by an employee to safely and successfully perform the essential functions of this job consistent with federal, state, and local standards, including meeting productivity standards. Persons with mental and physical disabilities as defined by the Americans with Disabilities Act (ADA) are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.


EEO Statement

The DC Bar Foundation provides equal employment opportunity to all individuals. We do not discriminate on the basis of race, religion, sex, age, national origin, veteran status, disability, or any other characteristic protected by federal, state, or local law.

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