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Chief of Staff

Title: Chief of Staff Classification: Exempt

Reports To: Chief Executive Officer Revised: October 2021

Position Purpose

As the trusted partner to the CEO, this position is part of the DC Bar Foundation’s Senior Leadership Team with the primary focus on the development and improvement of ideas, systems, and processes, through the execution of strategic priorities.

Essential Job Functions

The following list of duties is not exhaustive. The Foundation may also outline additional duties and responsibilities not included in this job description.

Direct Support of the CEO

  • Work with leaders to establish strategic priorities, revisit metrics regularly, and evaluate progress against them

  • Serve as proxy for the CEO in specific situations

  • Strategically manage the CEO’s time, tracking external opportunities, including long-term travel and meeting plans, and assessing their fit against priorities

  • Ensure the CEOs' involvement in project or decision-making processes takes place at key times, where their input and authority are most needed

  • Prepare the CEO for meetings by ensuring providing all information necessary to be productive and engaged; follow up on related items as necessary

  • Manage internal and external communications, including reports, slide decks, speeches, and presentations on the CEO’s behalf

  • Support the CEO in maintaining strong relationships with key funders and stakeholders, including supplying background information on potential new partners or funders

  • Maintain lists of funders, stakeholders, and partners with whom the CEO prefers regular contact, and tee up communications or arrange meetings to support ongoing relationship building

  • Act as a key thought partner by brainstorming and identifying solutions to challenges

  • Manage a variety of long-term, cross-organizational projects

  • Provide internal and external communications support by drafting emails, reports, memos, presentations, etc.

Board of Directors Management

  • Oversee meeting preparation and planning for Board of Directors, ensuring materials are distributed in advance of Board meetings

  • Support the CEO in managing interactions with Board chair and Committee leaders

  • Onboard new Board members

  • Monitor term lengths of Board and Committee members

  • Support the CEO in researching and recruiting new Board members

Meeting and Event Preparation

  • Plan leadership team retreats, including developing objectives and agenda items, as well as coordinating with the Special Assistant on logistics

  • Coordinate agendas for the CEO’s approval before Senior Leadership Team, Committee, and Board meetings

  • Organize Staff and Board retreats and other special events

Project Management

  • Oversee large, often cross-functional, organization-wide projects or initiatives

  • Bring together important stakeholders and help drive decision making

  • Conduct research, perform benchmarking, analyze data, and make recommendations

Strategic Planning and Alignment

  • Lead the Foundation’s annual strategic planning process by acting as a project manager and ensuring alignment with the CEO and leadership team

  • Help determine key performance indicators and update as needed

Minimum Requirements

  • JD, advanced degree, or equivalent combination of education and experience

  • Eight years of work experience handling similar job duties within the nonprofit sector

  • Prior experience leading a team and supervising other staff

  • Excellent project management skills with the ability to coordinate activities of all resources throughout each phase of the project cycle

  • Highly driven, self-motivated, and results-oriented, with enthusiasm for change and the Foundation’s commitment to ongoing evolution and improvement

  • Strong written and verbal communication skills demonstrated through a factual, direct, and authoritative communication style

  • Solid analytical and technical abilities with high standards and the highest quality of work

  • Excellent organizational and time management skills with the ability to create order out of chaos

  • Incredibly reliable, conscientious, and thorough with the ability to spot errors and correct for mishaps before they happen

  • Natural problem solver with sound professional judgment, demonstrated professional maturity, and the ability to meet adversity with tenacity

  • Proactive with the ability to independently manage multiple priorities in a fast-paced, high pressure environment

  • Demonstrated commitment to racial equity and diversity

  • Demonstrated commitment to creating and sustaining a positive workplace

Work Environment

This is a professional role based in Washington, DC, and will require work to be performed remotely and within the office space. The position involves frequent use of computers, phones, and virtual meeting platforms. The role may require periodic work outside of regular business hours, as well as occasional local travel.

The physical demands are representative of those that must be met by an employee to safely and successfully perform the essential functions of this job consistent with federal, state, and local standards, including meeting productivity standards. Persons with mental and physical disabilities as defined by the Americans with Disabilities Act (ADA) are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.

EEO Statement

The DC Bar Foundation provides equal employment opportunities to all individuals. We do not discriminate on the basis of race, religion, sex, age, national origin, veteran status, disability, or any other characteristic protected by state, federal, or local law.

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