The Foundation
The DC Bar Foundation (DCBF), a 501(c)(3) organization established in 1977, funds, supports, and improves legal representation of people living in poverty and vulnerable situations, or who are otherwise underserved in the District of Columbia. We are committed to the vision that residents of the District have equal access to justice, regardless of income. We provide grants, training, and technical assistance to DC legal aid organizations and award loans to DC poverty lawyers to help with their educational debt. As a part of our investment in justice, DCBF is implementing a robust strategic plan that will include (1) funding with intention, (2) engaging with our stakeholders, (3) identify unmet needs, (4) demonstrate impact, and (5) infuse with racial justice and equity.
The Position
DCBF is seeking a Programs Assistant to support the coordination of activities in programs and grants management at the Foundation.
This position is well suited for someone with two to three years of experience in a similar role.
The primary responsibilities include, but are not limited to, the following:
Assist the Director of Programs with administrative functions
Accurately record minutes for Programs meetings
Provide quality control by proofreading deliverables and ensuring proper record management
Support recruitment and onboarding activities for new Programs staff and consultants
Assist the Programs Manager with the Loan Repayment Assistance Program (LRAP) and provide back-up support as needed
Prepare for the annual audit by compiling required documentation, assisting with on-site requests, and preparing materials for review by the Director of Programs
Support the grantmaking process
Provide technical assistance with application and report submissions
Utilize remote scanning software to process daily check deposits
Assist with training and informational sessions
Ensure grants and LRAP application forms are readily accessible to applicants via the database and the website
Review forms submitted by grantees and LRAP participants for accuracy and completion, and monitor grantee reports
Communicate award amounts and prepare denial letters for applicants
Generate loan documents and coordinate execution of loan documents
Prepare all necessary materials for repayment packets
Help ensure grant documentation is saved in database(s) and complies with IRS regulations and Foundation requirements
Maintain basic knowledge of the grants management database; Provide back-up support and guidance to others as needed
Collect, apply, and share learnings through professional networking
Minimum Requirements
Bachelor’s degree from an accredited college or university or equivalent combination of education and experience
Experience handling responsibilities comparable to those outlined above
Strong knowledge of administrative practices, with excellent formatting skills
Excellent written and verbal communication skills with the ability to convey information accurately
Highly organized with exceptional attention to detail and accuracy
Sound professional judgment and demonstrated professional maturity
Advanced knowledge and experience with Microsoft Office Suite and Adobe Acrobat
Customer-service oriented and eager to support the Foundation’s Mission and Vision
The ideal candidate will also possess the following qualities:
Ability to prioritize and adhere to deadlines
Ability to work efficiently independently and with a team
Ability to utilize available tools and resources and ask relevant probing questions
Ability to produce high-quality deliverables under the guidance of assigned supervisor
Ability to thrive and adapt to the changing demands of a fast-paced, rapid-growth environment
Ability to develop and configure website materials
Compensation Package
Salary commensurate with market and experience
Medical, dental, vision, life and disability insurance
Flexible Spending Account
Retirement plan with employer match
12 paid holidays per year, plus annual winter office closure (12/25 – 1/1)
15 days of paid vacation in addition to accrued sick leave
Monthly transportation subsidy
Annual professional development allowance
ADA/EEO Statement
Persons with mental or physical disabilities, as defined by the Americans with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.
The DC Bar Foundation provides equal employment opportunity to all individuals. We do not discriminate on the basis of race, religion, sex, age, national origin, veteran status, disability, or any other characteristic protected by state, federal, or local law.